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Search by User, Add User, Edit User

Search by User

Select "Search by User" from the drop down in the upper-left of the screen. This page allows institutional admins to browse and search through all of the Warpwire users at their institution, and to sort results by first name, last name, user ID, and account creation date.

admin tool showing list of users

Use the search box at the top of the page to quickly find users who match your search criteria. Results match First Name, Last Name, or ID.

search results for users with 'brown' in their name

The admin search allows you to see relevant details for each User. You can quickly see their name and ID, along with the number of assets they own, when their account was created, and which groups they are a member of. You can also "become" a user for troubleshooting.

If you click on the "Groups" link for a user, a properties pane will open, showing the list of groups to which the user belongs. From this pane, you can also quickly add the user to additional groups (via the "Add Group" button), or remove them from groups (via the small x to the right of the group name).

panel showing which groups user Saul Brown is a member of

Export User Data

If you click the "Export" link in the upper-right of the screen, a CSV will download.

export button in upper-right of admin tool

This CSV will list each User's first and last name, their unique identifier, the number of assets they own, the date their account was created, and any groups they're in.

spreadsheet showing information about all users

Become a User

Click the "Edit User" link to see more information about the user. Then click "Become this User."

admin tool search results for user Xinyi Zhang Panel showing user details and 'become this user' button

A new tab will open. There will be a green banner across the top of the new page, showing that "You are using Warpwire as user: [First Name] [Last Name]".

This feature allows institutional admins to see all of the libraries the user has access to, as if you were logged in as that user. This can be quite helpful in troubleshooting sharing issues and verifying functionality and group membership.

Warpwire application, with green banner indicating admin is masquerading as user Xinyi Zhang

Add Users

Institutional administrators can add users directly from the Admin Tool. This can be particularly useful if your work in Warpwire is a bit ahead of the registrar's office, for example.

When you click the "Add User" button in the upper right of the page, a pane will appear on the right side of the screen.

panel showing user input fields to create a user

You'll fill the First Name, Last Name, Email, and Unique Identifier for the user you are about to create. The Unique Identifier will vary by institution - some use NetIDs, some use LMS account names, some use other values. If you're unsure about what to put in this field, talk to the other Warpwire admins at your institution, or shoot us an email at

Edit Users, Change Permissions

You can also edit users from the Admin Tool, changing any of the fields.

Importantly, you can change the permission level of a user from the Admin Tool. When you edit a user, you'll see the "User Type" dropdown menu at the bottom of the pane, with options for "Standard" or "Institutional Admin."

If you select "Institutional Admin," you will grant that user institutional admin permissions. This means that they will be able to access the Admin Tool and all of the settings and information therein. Make sure you intend this change!

panel showing editable user input fields for a user

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