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Batch Edit Mode

Sometimes you may want to work on many assets at once. If you're a Media Library admin, you have that power with Warpwire's Batch Edit Mode. With Batch Edit Mode, you can copy assets to other Media Libraries, change asset share settings, change asset visibility, add or remove tags, and remove or delete assets from the Media Library.

To turn on Batch Edit Mode, just navigate to your Media Library. If you have the appropriate permission (i.e. you are the owner or admin of that Media Library), you'll see the edit (circle) button ar the top of the screen.

Library of assets within the Warpwire media library with Batch Edit Mode toggled on

Click it to turn on Batch Edit Mode. The Media Options button 3-dots icon next to each item in the Media Library will turn into a selection button, allowing you to select multiple assets simultaneously.

To select or deselect all of the assets in the Media Library, use the "Select All"/"Select None" button on the toolbar that appears at the top of the screen.

When you've selected the assets you want to batch edit, click the "Batch Actions" button on the top that matches the action you want to perform. You can:

  1. Copy assets to another Media Library
  2. Share assets
  3. Change Visibility
  4. Add Tags
  5. Remove Tags
  6. Remove assets from this Media Library

Keyboard Shortcuts for Batch Editing

You can be even more efficient by making use of Warpwire's keyboard shortcuts for the Batch Edit Mode.

On Mac:

  • Command + B (enables/disables batch) [Not in firefox]
  • Control + B (enables/disables batch) [in Firefox]
  • Command + F (opens the filter menu in the Media Library)
  • Command + A (selects all/none of the assets when in Batch Edit Mode)

On Windows:

  • Control + B (enables/disables batch)
  • Control + F (opens the filter menu in the Media Library)
  • Control + A (selects all/none of the assets when in Batch Edit Mode)

Copy Assets to another Media Library

After selecting your assets in Batch Edit Mode, click "Copy" from the "Batch Actions" menu.

Batch Edit Mode, copy option highlighted

You'll see a list of Media Libraries you can copy to.

Searchable list of Media Libraries within Warpwire platform

Now, select one or many Media Libraries for the copies of your assets. If you don't have access to any other Media Libraries, none will appear and you won't be able to make use of this option. Click "Next."

Several libraries listed, with 'New Library!' selected and highlighted in green

You'll now see a list of the assets you're about to copy to the selected Media Library or Libraries. Click "Start" when you're ready.

List of selected libraries with 'Start' button in blue

The assets will transfer one by one, while you watch. You'll be able to see any errors, if they occur (e.g. if you try to copy a asset to a Media Library that already has a copy of that asset). Click "Done."

Change Asset Share Settings

After selecting your assets in Batch Edit Mode, Click "Share" from the "Batch Actions" menu.

Using Batch Actions, assets are selected and a red arrow points to'Share' within dropdown menu

Select the type of share setting you want for the chosen assets.

Panel within the Warpwire media library showing dropdown menu for share options

Click "Start." The assets will be processed one by one. Click "Done" when all of them have finished, to return to the Media Library.

Change Visibility

After selecting your assets in Batch Edit Mode, click "Visibility" from the "Batch Actions" menu.

Using 'Batch Actions', assets are selected and 'Visibility' is highlighted under the dropdown menu

Select the whether you want to make the assets Visible or Unlisted.

'Batch Edit' panel featuring dropdown menu to set visibiility in the Warpwire media library

Click "Start." The assets will be processed one by one. Click "Done" when all of them have finished, to return to the Media Library.

Add Tags

After selecting your assets in Batch Edit Mode, click "Add Tags" from the "Batch Actions" menu.

'Add Tag' action selected within 'Batch Action' dropdown menu

You'll now be able to browse and search through all of your Tags and select those you want to add to your chosen assets. Just click the Tags you want to add — they'll turn green.

If the Tag you want to add doesn't exist yet, just click "Create Tag" to make it.

List of tags within 'Batch Edit' panel, one is selected and highlighted in green

You'll now see a list of the assets you're about to add tags to. Click "Start" when you're ready.

List of assets within the Warpwire media library to add tags to, with 'Start' button

Tags will be added to the assets one by one. You'll be able to see any errors, if they occur (e.g. if you attempt to add a tag to an asset that already has that tag). Click "Done."

Remove Tags

After selecting your assets in Batch Edit Mode, click "Remove Tags" from the "Batch Actions" menu.

'Batch Edit' dropwdown menu within the Warpwire library with 'Remove Tags' action selected

You'll now be able to browse and search through all of your tags and select those you want to remove from your chosen assets. Just click the tags you want to remove — they'll turn green.

Panel showing the searchable list of tags

You'll now see a list of the assets you're about to remove Tags from. Click "Start" when you're ready.

'Batch Edit' panel with a list of assets to certain remove tags from, and 'Start' button

Tags will be removed from the assets one by one, while you watch. You'll be able to see any errors, if they occur (e.g. an error will appear if you try to remove a tag that isn't associated with the asset you selected). Click "Done."

Remove from this Media Library

After selecting your assets in Batch Edit Mode, click "Delete Media" from the "Batch Actions" menu.

Delete Media' action selected within the 'Batch Actions' dropdown menu

The number of assets you're about to remove from the Library will appear, for your verification. You also have the option of clicking the "Permanently delete media from all Media Libraries" checkbox if you'd like to remove all copies of the assets from ALL Media Libraries. Leave it unchecked to remove the assets only from the current Media Library. Click "Next."

Deletion verification screen, with 'Next' button in blue

You'll now see a list of the assets you're about to remove from the Media Library. Click "Start" when you're ready.

Status page with list of assets to delete within Warpwire media library, 'Start' button in blue

The assets will be removed one by one, while you watch. You'll be able to see any errors, if they occur. Click "Done."

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