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Search by Media Library

Search for a Library

Choose "Search by Media Library" from the drop down menu in the upper-left of the screen. This page allows institutional admins to browse and search through all of their institution's Media Libraries, and to sort by library name or library creation date.

admin tool listing all media libraries

You can use the search box at the top of the page to quickly retrieve Media Libraries that match your search.

admin tool listing search results of libraries with 'cat' in the name

The admin search allows you to see relevant details for each search result. You can quickly see the Media Library name, number of assets in the Library, sharing settings for the Library, whether contribution and moderation are turned on for the Library, and the date the Library was created.

If you click on the name of a Media Library, a new tab will open taking you to the Library, so that you can see its contents.

page showing all assets in the 'Cats 101' library

Library Settings

You can also click on the share setting for each Library. Doing so will open a properties pane displaying detailed information about which users and groups have access to the Media Library.

admin tool panel showing list of users with access to 'Cats 101' library

If you click on the name of a group with access to the Library, you'll be able to see which users are in that group

panel showing 'add user' button to add users to groups

You can also add users to a group from this page.

panel showing user being added to group

Export Library Data

If you click the "Export" link in the upper-right of the screen, a CSV will download.

export button in upper-right of admin tool

This CSV will list all of the Media Libraries, along with their description, creation date, URL, the number of assets in the library, whether users can upload to the library, and the sharing settings for the library.

spreadsheet showing information about all Media Libraries

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