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Setting up Zoom Rules for your Warpwire account

Note: You'll need to have your Warpwire and Zoom accounts connected for these Rules to work. Learn how here.

Creating a Zoom Rule based on Meeting ID

Now you're ready to create a Rule that determines which Zoom recordings are added to which Warpwire Media Library. Click 'Create Zoom Rule' to begin.

Warpwire Zoom settings page

Begin by giving your Rule a name that makes sense to you. Then, select the type of Rule you want to make. In this case, we'll choose 'For a Zoom recording with Meeting ID.'

Once you've selected the 'Meeting ID' Rule option, type in the Zoom Meeting ID that you want the Rule to apply to.

Zoom Rule setup page

Now, select the Warpwire Media Library where you'd like all recordings with the specified Zoom Meeting ID to be stored. You'll see all the Media Libraries you own or administrate in the dropdown menu.

Zoom Rule creation page with list of libraries

The above Rule will place the recordings of all Zoom Meetings with the ID '123-456-789' into the 'Aerospace Club' Warpwire Media Library.

When you're satified with the settings you've chosen for your Rule, click 'Create Rule.' You'll see a confirmation message. Click 'OK.'

Zoom settings page with 'My meetings' Rule listed

You'll be taken back to the Zoom Settings page, and will see your newly created Rule listed.

Zoom settings page with 'My meetings' Rule listed

Creating a Zoom Rule based on Meeting Topic

You can also create a Rule that determines which Zoom recordings are added to which Warpwire Media Library based on the topic of the Zoom Meeting. Click 'Create Zoom Rule' to begin.

Begin by giving your Rule a name that makes sense to you. Then, select the type of Rule you want to make. In this case, we'll choose 'For a Zoom recording with Topic.'

Once you've selected the 'Topic' Rule option, select from the filtering options: equals, contains, starts with, or ends with. Depending on which you select, Zoom meetings whose Topic field fits the paramater will be automatically sent to the Media Library you select.

After you've selected the match type and typed in the Topic, select the Warpwire Media Library where you'd like all recordings that match the specified Zoom Topic to be stored. You'll see all the Media Libraries you own or administrate in the dropdown menu.

Zoom Rule creation page with 'Topic' selected

When you're satified with the settings you've chosen for your Rule, click 'Create Rule.' You'll see a confirmation message. Click 'OK.'

You'll be taken back to the Zoom Settings page, and will see your newly created Rule listed.

Zoom recordings in a Warpwire Media Library

Once your rule is active, any recordings that match the rule parameters will automatically go to the specified Media Library. See below for a Media Library populated with several Zoom recordings.

Zoom settings page with two Rules listed

Deleting a Zoom Rule

You can edit or delete a Zoom Rule at any time. Just click the 'Edit Rule' link for the Rule you'd like to edit or delete.

Zoom settings page with 'My meetings' Rule listed

On the Edit Rule page you'll see a red 'Delete' button on the button-right of the pane. Click it.

Edit Zoom Rule page

After confirming your decision to delete the Rule, you'll see a confirmation message.

Confirmation of Zoom Rule deletion

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